Guide

← Back to the guide Contents

Events

Reading the grid

Each event is a row and each member is a column. Your own column and the totals stay put beside the event name, while everybody else’s columns scroll sideways. Pinch, or use − and +, to zoom.

A row you haven’t answered has a coloured edge. A row you’ve answered Pos has a narrower one.

Other people’s answers appear on your screen within ten seconds, without reloading.

Answering

Tap your cell to open its box, then pick an answer. It saves straight away, with nothing else to press.

Y: Coming. If you’re bringing a guest, choose Bringing someone and they’re added to the head count.

N: Not coming. That’s settled, so nobody will chase you.

Pos: Possible. You can add how likely (25, 50 or 75%) if you want. The Weekly Digest keeps asking until you change it to Y or N.

How you are coming: If you answer Y or Pos, you can also say whether you’re dancing, playing or both. It starts with whatever your own page (your name on the Members page) says you do, so most people never need to change it. The cell shows D, M or D M.

A note: A line for anything an answer can’t say, like “arriving late”. Notes are gathered on the event’s own page under What people said.

To clear an answer, pick the same one again. That leaves the cell blank, which isn’t the same as N: blank means you haven’t answered, so you’ll keep being asked.

A confirmed event is a booking the group has accepted on the strength of who said Y. So the app double-checks before letting anybody take a Y back.

With a keyboard, Y, N and P answer the selected cell, Enter opens its box and Esc closes it. The keys only change the answer, never whether you’re dancing or playing.

The DM button hides the D and M badges from the grid, on your device only. It doesn’t touch the badges on the Members page. Those show whether somebody is a dancer, a musician or both, not how they’re coming to one event.

Answering for somebody else

You can, and that’s the idea: if somebody rings in, whoever takes the call can put their answer in for them.

Every change is recorded under the name of whoever made it. Unless you’ve turned it off, you’re emailed when somebody changes one of your answers.

Recently changed cells are tinted: one colour if you made the change, another if somebody else did. The tint fades over 28 days. Tap a cell to see who changed it, when, and what it said before.

The totals

Yes: Everybody coming, plus their guests. This is the head count.

Dance, Music and Guest: A breakdown of the Yes, not extra people on top of it, which is why they’re indented. Dance and Music count members only, and somebody doing both counts in each, so don’t expect them to add up to the Yes. The Guest line only appears when there’s at least one guest.

For example, say 10 members answer Y and bring 2 guests between them, so Yes shows 12. If 7 of them are dancing, 2 are playing and 1 is doing both, Dance shows 8 and Music shows 3.

Maybe: Everybody who answered Pos.

Blank: Everybody who hasn’t answered yet. This is the number worth chasing.

There’s no total for N, since those people have answered and there’s nothing to chase. The event’s own page has the full breakdown, including who said no.

An event’s own page

Tap an event’s name for everything the grid has no room for:

Tap the venue or the postcode to open it on a map. Either can hold a what3words address, like ///filled.count.soap, which opens what3words instead.

Underneath, you’ll find who’s coming, who isn’t and who hasn’t said, plus the notes and every change made.

Copy for WhatsApp copies a tidy notice of the event, ready to paste into the group chat.

Adding an event

Tap + Add in the corner of the grid. Anybody signed in can add an event.

Whoever adds it is looking after it, unless they say otherwise. Looking after an event means you can edit it, and you get a weekly summary of who’s said yes and what’s changed.

A name and a date are enough to start. Adding an event tells the group, though, so it’s worth getting those two right first time.